- Automation that delivers what it promises
Automated Additional contracts
Approval information -all the facts at a glance
When a request for approval is submitted, the decision-makers receives all the relevant contract details directly in their email inbox, including information on the contractual partner, volume, term and other conditions. This information provides a comprehensive basis for the approval decision, eliminating the need for a system login. Approval can be granted directly from the email.
Notifications: delivered to the right recipient at the right time.
Our notification system automatically informs all stakeholders when approval and signature processes are completed. This can include contract owners, responsible employees, entire teams, companies or contracting parties.
Document retrieval -automated and reliable
Process visualization -Graphical representation of approval and signature processes
The process visualization shows the status of the approval and signature processes for each contract in a graphical format. The visualization clearly shows which phase the contract is in and the next steps. Processes that are taking particularly long are highlighted.
AI-supported contractual obligation extraction -all obligations at a glance
Our AI technology can automatically analyzes contract documents and extracts all relevant obligations and deadlines, regardless of whether the documents are new or old Word or PDF files. This information is then processed in a structured manner and transferred directly into the system. This provides you with a searchable overview of all contractual obligations, eliminating the need for manual contract checks.
Contract Portal – Simple. Clear. Direct.
Avoid unnecessary email exchanges and coordination: With the contract portal, your contractual partners can manage everything themselves. It offers useful features such as a contract overview, document upload and digital contract signing. As the portal is fully integrated with proCONTRACTS, all actions are visible immediately, eliminating the need for time-consuming synchronisation.
Admin-Tool – Mission Control for your systemeinfach
startenThe new admin tool makes setting up and managing proCONTRACTSmuch easier by providing a complete basic configuration, including the standard contract type, triggers, selection rules, and other values. Sample data can also be generated for immediate initial testing. Integrated flow management monitors all Power Automate Flows, reports errors and restarts deactivated flows if necessary. Further functions: Legacy data can be added to the system using the legacy data import, and a comprehensive integrity check can be performed for system control.
Qualified electronic signature -legally compliant and secure
With a qualified electronic signature, you can legally and securely sign documents digitally in accordance with EU and German law. Identity verification ensures that only authorisedindividuals can sign. Each step is automatically documented to ensure all traceability requirements are met. Authorities, banks and companies recognisethe qualified electronic signature, and it can be used for formal contracts that require this form of signature.
Sequence selection -now also for simplified signature procedures
In response to demand from our customers, we now also offer sequential signature procedures for the simplified signature scenario. With sequence selection, you can determine the order in which participants sign, whether one after the other, in parallel, or in complex combinations. The system automatically controls the process and ensures that each person receives the correct documents at the appropriate time.
Cancel & restart - flexibly adapt processes
You can now make changes to the current signing process at any time. You can cancel, modify, or restart the process at any time. The system also automatically ends the process when the signing deadline expires. When you restart the process, it starts from the beginning to ensure that everyone involved is working with the latest data. This allows you to remain flexible and able to act, even with complex contracts.
NNew termination process
Terminations are made via a separate, clearly managed process. Rather than using the standard contract form, a dedicated screen is used that systematically requests all relevant information, such as the termination type, initiator, date, and legal details. A termination is only considered complete once all fields have been filled in and the action has been confirmed.
Problem note -recognize risks early
proCONTRACTS automatically notifies you of any issues with a contract record when you open it. Notifications appear directly in the notification bar, allowing you to immediately identify where action is required. This feature helps you avoid overlooked risks without any additional effort.
